Stop nagging. Start running daily quests, real XP points, and a leaderboard your staff will actually check. The bar staff app that runs on your own Google account — no monthly fees, ever.
Managing a FOH team shouldn’t mean repeating yourself all day.
Daily tasks get forgotten. You end up reminding the same people about the same jobs, every single shift.
Whiteboards get ignored. Paper lists disappear. No accountability, no visibility, no motivation to go above and beyond.
Great team members do extra work with no recognition. Coasters glide through shifts. It’s demoralising for everyone.
No app store. No technical setup. No monthly fees. Just a link your staff bookmark on their phones.
Enter your pub name and details below. We send you your own Google Sheet template — takes 30 seconds.
Add your daily quests, set XP points, remove anything that doesn’t fit. Your sheet, your rules. No coding.
Copy your app link to your staff WhatsApp group. They add it to their home screen. Competition starts instantly.
Everything a working pub manager actually needs. Nothing you don’t.
Every job becomes a quest with XP attached. Overdue tasks flagged in red so nothing critical slips through.
Resets every month so everyone has a fresh chance. Watch engagement spike in the final week as staff chase the top spot.
Staff earn XP when a customer names them in a 5-star Google or TripAdvisor review. You can’t fake a customer writing your name.
Every completed task appears with a timestamp and staff name. Full shift visibility without hovering over anyone.
Within the first week of launch, three staff members were named in five-star reviews — Jordan on TripAdvisor for allergy handling, Olivia and Lani twice each on Google. The overdue task system flagged cleaning tasks that hadn’t been done in over a week. The leaderboard was live and competitive from day one.
“Wonderful service by Jordan. Handled our allergies very well. Definitely made us feel safe eating here. Will definitely be back.”
“Olivia and Lani were superb and efficient staff, anyone should be happy to have them. The atmosphere is welcoming. Any pub should be lucky.”
“I came in on Friday night, greeted by Olivia and Lani. They made sure I always had a drink. Efficient and attentive. The food was amazing.”
Fill in your details and get instant access to your template. Setup takes 5 minutes.
Follow these steps and your team will be earning XP within 10 minutes.
Click below — Google will ask you to “Make a copy”. This saves your own private version to your Google Drive. The script is already built in.
📊 Copy Your Free Template →Opens Google Sheets. Click “Make a copy” when prompted.
Do this once inside your copy of the sheet. Takes 2 minutes.
✅ Paste your URL into staff WhatsApp — they’re live immediately!
Before sharing the link, open the Staff tab in your sheet and replace the default names with your team. They’ll appear on the leaderboard automatically.
Stuck on any step? info@smartpubtools.com — we’ll sort it same day 🍺
Practical guides written by a working pub landlord — not a marketing agency.
The honest story of what was happening before the system — and the exact changes that followed.
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Read article →Most pub management software costs £50–£200 a month. This runs on tools you already have for free.
Read article →Daily cleaning keeps your pub running. Deep cleaning keeps it compliant during EHO inspections.
Read article →You arrive for the morning shift and half the opening checks haven’t been done. This fixes that.
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