YOUR TEAM. UNLEASHED.
Stop nagging. Start running daily quests, real XP points, and a leaderboard your staff will actually check. The bar staff app that runs on your own Google account — no monthly fees, ever.
YOUR TEAM COULD BE AMAZING. IF THEY DID THE TASKS.
Managing a FOH team shouldn’t mean repeating yourself all day.
You nag. They ignore.
Daily tasks get forgotten. You end up reminding the same people about the same jobs, every single shift.
Paper checklists nobody follows
Whiteboards get ignored. Paper lists disappear. No accountability, no visibility, no motivation to go above and beyond.
Your best staff go unnoticed
Great team members do extra work with no recognition. Coasters glide through shifts. It’s demoralising for everyone.
UP AND RUNNING IN 10 MINUTES
No app store. No technical setup. No monthly fees. Just a link your staff bookmark on their phones.
Sign Up Free
Enter your pub name and details below. We send you your own Google Sheet template — takes 30 seconds.
Customise Your Tasks
Add your daily quests, set XP points, remove anything that doesn’t fit. Your sheet, your rules. No coding.
Share With Your Team
Copy your app link to your staff WhatsApp group. They add it to their home screen. Competition starts instantly.
FEATURES BUILT FOR REAL VENUES
Everything a working pub manager actually needs. Nothing you don’t.
Daily Quests & Task Board
Every job becomes a quest with XP attached. Overdue tasks flagged in red so nothing critical slips through.
Monthly Leaderboard
Resets every month so everyone has a fresh chance. Watch engagement spike in the final week as staff chase the top spot.
ReviewDuel — Named Review Rewards
Staff earn XP when a customer names them in a 5-star Google or TripAdvisor review. You can’t fake a customer writing your name.
Live Activity Feed
Every completed task appears with a timestamp and staff name. Full shift visibility without hovering over anyone.
WHAT HAPPENS WHEN IT CLICKS
Live at Teal Farm, Washington — Week One Results
Within the first week of launch, three staff members were named in five-star reviews — Jordan on TripAdvisor for allergy handling, Olivia and Lani twice each on Google. The overdue task system flagged cleaning tasks that hadn’t been done in over a week. The leaderboard was live and competitive from day one.
“Wonderful service by Jordan. Handled our allergies very well. Definitely made us feel safe eating here. Will definitely be back.”
“Olivia and Lani were superb and efficient staff, anyone should be happy to have them. The atmosphere is welcoming. Any pub should be lucky.”
“I came in on Friday night, greeted by Olivia and Lani. They made sure I always had a drink. Efficient and attentive. The food was amazing.”
GET YOUR FREE STAFF APP
Fill in your details and get instant access to your template. Setup takes 5 minutes.
YOU’RE ALL SET!
Follow these steps and your team will be earning XP within 10 minutes.
Step 1 — Copy Your Free Template
Click below — Google will ask you to “Make a copy”. This saves your own private version to your Google Drive. The script is already built in.
📊 Copy Your Free Template →Opens Google Sheets. Click “Make a copy” when prompted.
Steps 2–4 — Create Your App Link
Do this once inside your copy of the sheet. Takes 2 minutes.
✅ Paste your URL into staff WhatsApp — they’re live immediately!
💡 Add Your Staff Names First
Before sharing the link, open the Staff tab in your sheet and replace the default names with your team. They’ll appear on the leaderboard automatically.
📱 Staff WhatsApp Message — Ready to Copy
Stuck on any step? info@smartpubtools.com — we’ll sort it same day 🍺
EVERYTHING YOU NEED TO KNOW
PUB MANAGEMENT RESOURCES
Practical guides written by a working pub landlord — not a marketing agency.
How I Fixed Staff Accountability at My Pub Using a Free Points System
The honest story of what was happening before the system — and the exact changes that followed.
Read article →Staff Gamification in Pubs: How Points and Leaderboards Transform Your Team
Why game mechanics work in hospitality and how to implement them without spending a penny.
Read article →How to Motivate Pub Staff: 7 Ideas That Actually Work
Ask any pub landlord what keeps them up at night — the answer is almost always the same thing.
Read article →The Free Pub Staff Management App That Runs on Google Sheets
Most pub management software costs £50–£200 a month. This runs on tools you already have for free.
Read article →The Complete Pub Deep Clean Checklist (Free Download)
Daily cleaning keeps your pub running. Deep cleaning keeps it compliant during EHO inspections.
Read article →Free Pub Opening & Closing Checklist Template (Printable)
You arrive for the morning shift and half the opening checks haven’t been done. This fixes that.
Read article →